Supply Chain AP/AR Specialist

PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking a Supply Chain AP/AR Specialist to join our team in Pittsburgh, PA.

We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount prescription, dental, 401K, profit sharing, paid vacations, pleasant work environment, and much more!

• Establish & maintain rapport with Provider network contracted by PITT OHIO Supply Chain 
• Analyze incoming Provider invoices for accuracy upon receipt  
• Acknowledge receipt of invoice with Provider 
• Audit invoices for accuracy  
• Import validated aging reports into database for payment 
• Approve invoice for payment, for the Administrative supervisor to review, through Accounts Payable (Carrier Payables) system within 15 days of receipt   
• If invoices received are inaccurate, contact Provider by phone or email to discuss discrepancy 
  • Determine root cause and come to an agreement on revised invoice 
  • If unable to come to an agreement with Provider, escalate issue to Administrative Supervisor 
• Complete workflow to achieve desired thresholds within Partner tab of Unbilled/Un-booked report
  • Escalate to Rates team or Administrative Supervisor as needed  
• Escalate repetitive issues for inaccurate invoices received (either by Provider or by Customer) to Administrative Supervisor 
• Ensure all transactions occurring within that calendar month have a correct payable transaction associated with it  
  • Complete prior to 1st business day of the following month 
  • 0 open transactions on ‘Zero Payable’ report 
• Ensuring SCS Customers are invoiced timely and meet defined metrics by focusing efforts in the following areas: 
  • Unbilled/Un-booked report
  • Type 6 queue - SCS rates
• Research PROs, make determination and prepare paperwork for shipments, which should be submitted to supervisor, to process voids.
• Collaborate with PITT OHIO’s Director of Billing Services to complete 
  • Meet performance metric goals as outlined 
  • Complete workflow to achieve desired thresholds within ALL tab of Unbilled/Un-booked report; escalate to Rates team or Administrative Supervisor as needed  
• Assist with the collections of the SCS customers
  • Report back to Administrative Supervisor on customer payment trends
  • Report back to Administrative Supervisor on internal trends that may delay customer payments
  • Raise awareness when a customer payment is out of tolerance and any possible risk to the business
• Regularly evaluate the efficiency of the Collections process
• Meet performance metric goals as outlined 
• React to change productively and handle other tasks as assigned

Other Duties

• Review and upload paperwork accordingly.

• 1 year of Accounts payable experience AND 1 year of Accounts Receivable experience.
• Command of English language to communicate effectively with internal and external customers
• Strong analytical skills with ability to collect, organize, analyze and disseminate significant amounts of information with attention to detail and accuracy
• Previous exposure to a fast past, high energy and demanding transportation/logistics environment will be an asset
• Strong ability to prioritize workload in order to meet deadlines and requirements
• Handle high volume communications in an efficient and accurate manner
• Must possess excellent interpersonal, verbal and written communications skills
• Must be proficient in using MS Office Suite
• Experience in multitasking with a detail-oriented mindset
• Ability to set and accomplish goals by working independently
• Must possess excellent customer service skills and positively manage customer concerns
• Must possess exceptional follow-up and organizational skills
• Must be able to work well in a team environment and energetically share ideas and participate in daily Operations functions
• Problem solving, negotiation, and time management skills are essential

Working Conditions/Physcial Requirements

• Sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of forces frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Walking and standing are only required occasionally.
• Close visual acuity is required to perform activities such as preparing and analyzing data and figures, viewing computer terminal, and extensive reading.
• Typical exposure to interior environmental conditions like air conditioning and dust; no substantial exposure to adverse environmental conditions.
• Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers.
• Talking and hearing required to communication with and listen to others to share or receive information. May be occasionally exposed to noise including telephone, office machinery, and conversations of others.