Operations Manager

HIRING PROCESS: All submitted application materials are forwarded to the appropriate department for review. Hiring recommendations are made at the departmental level. Department representatives will contact candidates directly if an interview is scheduled or if further information is required. The information provided in each job listing below is the extent of what is available to interested candidates. No additional information is available. Brenau only accepts applications/resumes for advertised positions.

PRE-EMPLOYMENT SCREENINGS: Brenau University will conduct criminal background checks on all persons being considered for initial employment. In some circumstances, an FBI fingerprint report may be necessary to satisfy the requirement. Once employed, employees must hold and continue to maintain a favorable criminal history background. Random background checks are performed. Credit checks may be performed on candidates/employees who are selected for a position that regularly engages in handling credit cards or other company monies. A Motor Vehicle Report (MVR) may be performed during the hiring process, or as part of a random check. MVR checks are required to meet insurance requirements for those employees operating a university vehicle or participating in any driving activity on behalf of Brenau University, (including operating a golf cart, rented vehicle or one’s personal vehicle). Employees who travel must be at least 21 years of age, have a valid Georgia driver’s license, and good driving record. All employees who operate university vehicles, who are employed in a sensitive position, or who travel regularly as part of their job responsibilities may be subject to post-hire drug screening and random drug-screening. All employees are subject to reasonable suspicion drug screening.

EQUAL OPPORTUNITY: Brenau practices and believes in equal opportunity for all students, employees and job applicants. We do not discriminate on the bases of age, race, color, religion, sex (including pregnancy and gender identity), sexual orientation, national origin, disability, genetic information, military service, or any other characteristic protected by federal, state or local law or ordinance. These protections extend to all conditions and privileges of employment, including, without limitation, to recruitment, hiring, compensation, benefits, transfers, promotions, discipline, and termination.

DRUG-FREE WORKPLACE: Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board

Position Summary:

The Operations Manager supports the Executive Director in the attainment of the goals established for the Department, already aligned with Brenau University’s mission and strategic plan. This position will ensure efficient daily operations in the logistical implementation of departmental programs and initiatives in compliance with contractual obligations, as well as manage logistical and budgetary aspects of the Miller Institute’s departmental operations.

The Operations Manager must work with students, prospective students, other units and groups across campus, other educational institutions (high schools and universities), community organizations and other related entities.

Responsibilities:

• Helps plan, organize and coordinate the logistical support for international programs, including the coordination of calendars, and the Office’s calendar, to ensure the seamlessly high standard delivery of each program without creating overlaps or conflicts between them.
• Helps to plan, coordinate and deliver logistical support for international students and study abroad programs.
• Procurement and inventory management for office (with help from student workers)
• Work with the Program Coordinator to support the   planning and coordination for on-campus activities.
• Supervise student worker schedules and tasks
• Connect international students to potential “friendship program” volunteers.
• Assists in budgeting and monitoring expenses, creating reports for records and submitting them to the Executive Director or other Executives.
• Ensures the establishment of clear and measurable objectives, results and activities to be carried out together with costing of each program, project, activity or event.  Establishes measurable indicators of success and evaluates the project, activity or event accordingly. Collects and analyzes data related to international programs, events and other initiatives.
• Other duties as assigned, including clerical and administrative as needed.

Minimum Qualifcations:

• A minimum of 1 year experience working in an office/department setting; preferably in the field of  international education and advising students.  
• Experience managing an office budget, financial transactions, and credit card reporting.
• Experience organizing events, activities, and other engagement opportunities for students and/or comparable populations.
• Excellent oral and written communication skills.
• Excellent cross-cultural communication skills.
• Basic knowledge and understanding of multi-cultural and geopolitical issues.
• Experience working with diverse student populations.
• Must use judgment and possess the ability to recognize the appropriate procedure to apply in each situation encountered. Must be able to handle emergencies. Must minimize risks safeguarding the wellbeing of students and colleagues. Must be preemptive, anticipating and preparing for contingencies, asking supervisors for guidance if needed.
• Personal skills must include adapting to a fast-paced and rapidly changing environment. Maintaining open communication channels. Must have a positive attitude and desire to learn. Must foster an atmosphere of positive teamwork.
• Possess administrative experience.  Be a self-starter, creative, well organized and detail oriented worker. Must be able to prioritize projects and tasks.
• Ability to handle sensitive and confidential information with discretion and tact.
• Ability to speak multiple languages is preferred.

Environmental and Working Conditions/ Physical Demands and Aptitudes:

Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Work Hours:

37.5 hours per week.   Generally Monday-Friday from 8:30 am to 5:00 pm.  Hours may be extended to meet the needs of the department. Some evenings and weekends.

Travel Requirements:

Some domestic and international travel may be involved.

Title IX Implications:

Responsible employee
Any employee who is not a confidential employee.  Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Payroll Status:  

Non-Exempt, hourly

Home Campus Designation:

This position is an on-ground position in Gainesville, GA.

Special Requirements:

May be subject to pre-employment criminal history background check, random credit checks, MVR, drug screen, and criminal history checks. 

Licensure Requirements:
If the position you are applying for necessitates that you hold a professional degree, license, or certification, then proof of such professional degree, license, or certification must be provided in addition to this application for Brenau University to consider your application for employment. Failure to provide proof of professional degree, license, or certification when applicable may result in rejection of an application.   

All positions will be filled pending budgetary review.