Human Resources Coordinator

YMCA Buffalo Niagara is looking for talented individuals with a passion for the YMCA mission and cause, an understanding of YMCA programs and services, and whose everyday priorities are a reflection of the core YMCA values of caring, honesty, respect, and responsibility.

YMCA Buffalo Niagara is an equal opportunity employer committed to valuing diversity and practicing inclusion.

JOB SUMMARY:

The HR Coordinator plays a crucial role in supporting the daily operations of the human resources department. This position is responsible for administrative tasks related to recruitment, payroll, training, records management, and ensuring a smooth and efficient HR process.  The HR Coordinator will work closely with HR team members and other departments to provide excellent service to employees.

GENERAL WORK SCHEDULE:

40 hours per week. Monday – Friday, 8:30 am – 5:00 pm.

BENEFITS:

Free health insurance, employer paid group term life insurance at 1x salary, employer paid long term disability, EAP through Child & Family Services, and various voluntary benefit options.

Employees are immediately eligible to enroll and contribute to the Y Retirement Fund 403B plan and will receive a 12% employer paid Y Retirement Fund contribution after eligibility requirements are met.

There is a generous paid time off program, which includes personal time off, holidays, and sick leave.

All employees receive a complimentary YMCA Buffalo Niagara family membership and program discounts.

Other benefits include leadership development opportunities and career advancement.

ESSENTIAL FUNCTIONS:

1. Recruitment Support:
   
   
   
   • Assist with the recruitment process, including posting job openings, scheduling interviews, and coordinating communication with candidates.
   
   
   • Maintain background check records, coordinate adverse action tasks, and provide approval for advanced background checks as per procedure.
   
   
   • Verify accuracy and approve offer letters.
   
   
   
   

1. Payroll Processing Support:
   
   
   
   • Serve as backup for the payroll coordinator, ensuring continuity of payroll operations during their absence.  Attend training sessions intended to master payroll software and stay up-to-date on system improvements.  Effectively perform all payroll-related tasks as needed to maintain seamless workflow.
   
   
   • Assist with payroll system updates, including system maintenance and implementation of new features. Assist with testing to ensure accuracy, troubleshoot issues, and proactively address potential problems before they arise.
   
   
   
   

1. HR Compliance & Reporting:
   
   
   
   • Assist with the implementation of HR policies and procedures to ensure compliance with federal, state and local employment laws.
   
   
   • Responsible for labor law posting requirements.  Ensures compliance with employee bulletin boards and electronic posting requirements.
   
   
   • Prepare and submit HR-related reports, such as EEO-1 and OSHA logs, as required.
   
   
   • Assist with internal audits and ensure HR files are properly maintained.
   
   
   
   

1. Training and Development:

• Oversee and maintain training software, ensuring its optimal functionality, and manage updates.


• Coordinate new hire training and annual training requirements. Produce reports and ensure completion of all required training.


• Schedule training sessions and workshops as directed. Compile enrollment and prepare rosters.  Set up training room.

1. Meeting Management and Support:
   
   
   
   • Manage the meeting room schedule.
   
   
   • Coordinate meal orders and ensure proper set-up of meeting rooms for board and committee gatherings, ensuring a professional and welcoming environment for attendees.
   
   
   
   

1. General Administrative Support:

• Provide administrative support to the Association Office, including managing the main phone line, professionally answering and redirecting calls, welcoming visitors, and assisting with general office tasks to ensure smooth daily operations.


• Administer the award nomination process and employee surveys, ensuring accurate tracking and timely completion.  Generate reports and maintain records.


• Orders and maintains office and kitchen supplies.

1. Performs other tasks as assigned.

QUALIFICATIONS:

• Preferred: Bachelor's Degree in Human Resources or a related field, or equivalent combination of education and relevant work experience.


• 1 to 3 years of work experience in human resources or administrative support.


• Understanding of HR principles and practices.


• Excellent organizational and multitasking abilities.


• Proficiency in HR software, with a strong preference for experience using Dayforce/Ceridian, and advanced skills in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong attention to details and accuracy.


• Ability to maintain confidentiality and handle sensitive information.


• Strong communication and interpersonal skills


• Strong problem-solving and decision-making skills.


• High level of integrity and professionalism.