Human Resources Administrative Assistant

Job Purpose:

Perform all administrative duties in the HR Department, providing efficient, ongoing support to the department and plant.

Responsibilities include the following (other duties may be assigned as needed):

• Submit weekly change reports
• Enters all employee status changes into payroll system
• Enter invoices into GERP.
• Create New Hire Packets
• Assist  Generalists where appropriate
• Enter I-9’s into E-Verify system
• Assists employees with benefit questions and other issues.
• Prepares short-term disability paperwork, coordinating with HR Generalist and Manager
• Prepares bi-weekly payroll for submission; reviewing time and pay and making adjustments as required.
• Assist in planning of Special Event Activities as required
• Orders uniforms, checks invoices and coordinates uniform issues with vendor and employees.
• Employee File Maintenance: Organizes and maintains electronic and written files, records and logs.
• Provides phone and personal support – answering phone calls, taking messages, transferring calls, and providing appropriate information in a courteous, professional manner.  
• Responds to employees, visitors, vendors, and customers in a professional, friendly manner.
• Assists in meeting planning and scheduling
• Satisfy routine and non-routine requests from inside and outside the plant concerning procedures and other administrative matters.
• Informs manager of open issues that need resolution.
• Other duties as assigned.

 Qualifications:

High School Diploma or equivalent required; post-secondary education preferred. A minimum of five years’ work experience in a manufacturing/human resources environment is preferred. Payroll experience desirable.

Technical Competencies:

·  Proficient personal computer and system software skills including Microsoft Office and payroll systems.

Non-Technical Competencies:

·  Interpersonal skills (teamwork, customer orientation).

·  Communication (verbal communication, listening, written communication).

·  Judgment and thinking (original thinking, judgment and decision making, problem solving).

·  Performance skills (accuracy with detail, planning and organizing, efficiency).

·  Personal characteristics (motivation and commitment, flexibility, assertiveness, self-management, ability to take direction). Must have the ability maintain a high level of confidentiality.