Accounting Manager - Assistant Controller

TITLE:                                    Assistant Controller

RESPONSIBLE TO:               Controller

POSITION SUMMARY:         The Assistant Controller is a full-time position that will be responsible for assisting the Controller in all facets of the organization’s financial activities. This position reports directly to the Controller.

MAIN DUTIES AND RESPONSIBILITIES:

1. General Ledger
   
   
   
   1. Prepare monthly standard journal entries
   
   
   2. Prepare monthly financial reporting package
   
   
   3. Maintain schedules for audit purposes
   
   
   4. Analyze balance sheet accounts
   
   
   
   


2. Audit
   
   
   
   1. Assist with audit and preparation of Form 990
   
   
   
   


3. 403b Retirement Plan
   
   
   
   1. Manage participant contribution changes, loans, changes to loans
   
   
   2. Assist with audit
   
   
   
   


4. Budget
   
   
   
   1. Assist in preparation of annual budget
   
   
   
   


5. Payroll
   
   
   
   1. Prepare biweekly payroll journal entries
   
   
   2. Prepare biweekly Budget Analysis file
   
   
   3. Prepare monthly payroll accrual, workers compensation and employee insurance journal entries
   
   
   4. Work with HR, Accounting Specialist and Woods payroll team on new hires, terminated employees and employee transfers
   
   
   5. Review work of Accounting Specialist (miscellaneous pays, manual checks, direct deposit, employee setup)
   
   
   6. Oversee local tax setup of all employees
   
   
   7. Set up new locations
   
   
   
   


6. Bank
   
   
   
   1. Maintain monthly cash sheet
   
   
   2. Review activity in accounts
   
   
   3. Manage Positive Pay issues (check fraud)
   
   
   4. Initiate transfers for payments
   
   
   5. Prepare quarterly reports for bank
   
   
   
   


7. Carelogic (A/R system)
   
   
   
   1. Set up new locations, manage changes to existing ones
   
   
   2. Close month – G/L entry and all related reports
   
   
   3. Work with Billing Administrator on any issues
   
   
   
   


8. Accounts Payable
   
   
   
   1. Maintain intercompany schedule, book monthly journal entry
   
   
   2. Prepare monthly fuel entry for gas cards, investigate issues as needed
   
   
   3. Troubleshoot vendor and payment issues with Accounting Specialist
   
   
   4. Review and post batches
   
   
   
   


9. PEX (prepaid spending cards at programs)
   
   
   
   1. Manage PEX cards – order new/replacement cards and issue to staff, troubleshoot cardholder issues, manage merchant categories and spending rules, fund manager accounts each month, prepare monthly journal entry using transaction detail
   
   
   
   


10. Company Credit Cards
    
    
    
    1. Collect receipts, reconcile when statement comes in, prepare monthly journal entry
    
    
    
    


11. HUD Compliance (Price Lane)
    
    
    
    1. Prepare monthly journal entry, submit HAP vouchers, maintain annual compliance
    
    
    
    


12. Miscellaneous
    
    
    
    1. Work with Accounting Specialist to maintain PECO and Comcast accounts, help programs troubleshoot issues
    
    
    2. Prepare federal and state client tax returns at tax time
    
    
    
    

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Candidate must be detail-oriented, thorough, organized, and analytical, with an eagerness to investigate and problem-solve


• Candidate must be able to work efficiently and meet deadlines


• Candidate must demonstrate ability to review own work


• Candidate must have good communication skills


• Candidate must be flexible and able to multitask and shift gears


• Candidate must be able to work professionally with confidential information


• Candidate must be proficient in Microsoft Excel

Education:    Bachelor’s degree with major in accounting required; CPA preferred

Experience:  Five (5) years of accounting experience is preferred

Experience with Microsoft Great Plains, Carelogic, Paycom, Kronos Dimensions, and/or Prophix is a plus