Human Resources Specialist/Human Resources Analyst - Fixed Term

For a full, detailed job description for Human Resources Specialist, please click here.

• SALARY RANGES: 
  • Human Resources Specialist: $78,041.60 - $94,889.60 (+3 COLA in July 2025)
  • Human Resources Analyst I: $81,827.20 - $99,444.80  (+3% COLA in July 2025): 
  • Human Resources Analyst II: $94,182.40 - $114,441.60 (+3% COLA in July 2025): 
• FOR YOUR HEALTH AND WELL BEING: 
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2024 Health Plan Contribution Memo.
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance. 
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future)
• FOR YOUR FINANCIAL FUTURE:
  • CALPERS RETIREMENT PACKAGE
    • 2% at 60 for Classic CalPERS members
    • 2% at 62 for PEPRA CalPERS members
  • DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings. 
• FOR YOUR WORK / LIFE BALANCE (annual amounts):
  • Vacation: 80 hours, increasing with years of service/ up to 5 years service credit towards vacation accrual rate for prior qualifying employment (for HR Analyst I/II)
  • Sick Leave: 96 hours
  • Holidays: 12 fixed days
  • Personal Leave: 8 hours
• Other Exceptional Benefits:
  • 4/10 Work Schedule Monday - Thursday
  • Paid Parental Leave – up to 8 weeks of paid time for qualifying family bonding
  • Unlimited Free Bus Rides on Petaluma Transit 
  • Public Service Loan Forgiveness Program Employer

Examples of duties may include:

Human Resources Specialist
Plan and conduct recruitment and examining activities; develop job announcements; write and place job advertisements; schedule examination process; screen applications; notify applicants as to his/her status and the timing of the selection process; contact potential raters for oral boards and coordinates scheduling of oral boards; work with departments on the recruitment and examination process; administer written and performance examinations and monitor oral board examinations; verify examination results; coordinate and monitor certification, selection, medical examinations, and start dates.

Serve as a liaison between employees and benefit providers.

Process employment separations including CalPERS service and disability retirements.

Assist with coordination of retirements; meet with and provide information and resources to employees; process appropriate forms.

Prepare required employee notices such as COBRA and FMLA.

Provide and coordinate enrollment sessions for health benefits and other benefit programs; oversee and coordinate enrollment and changes pertaining to various benefits; develop and maintain city wellness programs and initiatives.

Provide skilled assistance and information to city employees, supervisors, and managers in a variety of areas related to human resources and risk management administration.

Respond to questions and requests for assistance and information from applicants, candidates, employers, claimants, and the general public.

Examine documents, records, and forms for accuracy, completeness, and conformance with applicable rules and regulations.

Review and interpret policies, procedures, City rules and regulations, MOUs, and other documents.

Conduct a variety of research, studies, and surveys in support of and coordinate and administer various human resources and risk management programs.

Prepare and process agenda items for City Council approval.

Prepare and process professional service agreements.

Enter, retrieve, and prepare data from various computer programs; track various information, such as part-time hours, PEMHCA, workers’ compensation, and cash-in-lieu; prepare, proofread, and/or check correspondence, reports, and documents for accuracy, completeness, and compliance with policies, and procedures, including correct English usage, grammar, punctuation, and spelling.

Create, modify, and revise forms.

Gather information on classification studies to determine the appropriate duties, responsibilities, qualifications, and other requirements are specified.

Prepare and/or update class specifications.

Oversee and coordinate the city’s performance evaluation appraisal system; provide training to supervisors; keep the program updated and current.

Assist with the labor relations process.

Conduct employee employment orientations and exit interviews; assist with on-boarding and off-boarding of staff.

Assist in the preparation and monitoring of the department’s budget.

Assist in determining annual training needs; coordinate workshops, design schedule, and organize resources.

Process and assist in the investigation and resolution of formal and informal complaints; prepare related correspondence.

Perform related duties as assigned.

Human Resources Analyst I/II
Plan, coordinate, and conduct the City’s recruitment and examination activities.    
 
Conduct various studies, surveys, and analyses and make recommendations.
 
Develop and revise class specifications.
 
Assist and participate in employee relations activities, including negotiations.
 
Provide human resources support, services, and information to employees, supervisors, managers, and the public in a variety of areas related to human resources.
 
Interpret, apply, and explain labor contracts, policies, procedures, rules, regulations, and case law.  
 
Investigate complaints and prepare written reports.
 
Prepare and process agenda items for the City Council.
 
Oversee and administer the City’s performance evaluation appraisal system.  
 
Determine training needs; identify training resources; develop, coordinate, and schedule training programs.
 
Perform related duties as assigned.

Education and Experience
Any combination equivalent to education and experience is likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Human Resources Specialist
Education:
Equivalent to an Associate’s degree with major course work in public administration, business administration, human resources, or a related field.

Experience:
Three   years   of   progressively   responsible journey-level   public   sector   human   resources experience.  Experience in public sector recruitment, selection, benefits administration, claims management, or workers’ compensation is highly desirable.

Human Resources Analyst I/II
Education:
A Bachelor’s degree with major course work in public administration, business administration, human resources, or a related field.  
 
Experience:  
Two years of professional human resources administration experience.  Experience in public sector recruitment, selection, benefits administration, claims management, or workers’ compensation is highly desirable. 

Certifications/Licenses:
Possession of a valid California Class C driver’s license.
 
Additional Requirements:
Must be available to work outside normal working hours when necessary.   

While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch.  Occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  Requires the ability to work in an office environment where the noise level is usually moderate.