Human Resources & Payroll Specialist

The HR & Payroll Specialist plays a crucial role in supporting the daily operations of the HR department, focusing on HR support, payroll processing, and benefits administration. This role is responsible for ensuring accurate payroll execution, compliance with tax regulations, and effective benefits administration and system management. Additionally, the HR & Payroll Specialist handles benefit billing and reconciliation, conducts HR audits, and supports talent acquisition efforts. This position also assists with financial reporting, auditing, and the implementation of HR strategies to ensure a smooth and efficient HR function

• Prepare bi-weekly payroll for data processing, including entering rate changes, hours worked, and legal and voluntary deductions.
• Review processed payroll against manual controls to ensure accurate payroll totals and correct number of checks.
• Journalize bi-weekly payroll entries to the general ledger.
• Process monthly payroll reports for Accounting and Finance to reconcile.
• Prepare and maintain supporting documentation for various tax filings, including sales taxes.
• Prepare annual census data and other reporting as needed.
• Respond to employee inquiries related to pay, payroll deductions, and tax-related questions.

• Manage comprehensive employee benefit programs, including health insurance, retirement plans, and other perks.
• Conduct regular analysis of benefits offerings to ensure they remain competitive and cost-effective.
• Administer and manage employee insurance plans, ensuring effective communication and support for employees.
• Owns Open Enrollment Process
• Reconcile and process monthly benefit invoices.
• Manage data and troubleshoot errors on benefit vendor file feeds.
• Process and administers company leaves (e.g., FMLA, STD, PPL & PFL), ensuring compliance with all applicable laws/policies.
• Oversee pension and savings plans, including the preparation and submission of necessary documentation.
• Process Workers’ Compensation claims.
• Responsible for COBRA administration.
• Answer employee questions as they pertain to healthcare and retirement.

• Conduct initial resume reviews and phone screenings to identify qualified candidates and assess their fit for the role.
• Assist with scheduling interviews, and ensuring timely communication between candidates, and hiring manager.
• Prepare and draft offer letters, ensuring all details are accurate and in line with company policies.
• Keep accurate records of all candidate interactions and update the applicant tracking system (ATS) with relevant information.

• Act as the liaison with vendors to ensure all employee benefit plans are administered timely, and accurately.
• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality.
• Prepare audit reports and present findings.
• Assist employees with HR-related inquiries and issues, providing timely and accurate information.

• Bachelor's degree and at least 4 years of relevant experience. In lieu of education, at least 6 years of relevant experience.
• Demonstrated knowledge of payroll, benefits, data integrity, reporting and compliance.
• Strong knowledge of employment & labor laws; both federal and state.
• Excellent organizational skills and attention to detail.
• Must exhibit the highest level of integrity and confidentiality.
• Proven success in a fast-paced and changing environment.
• Excellent communication and project management skills.
• Salary range:  $60,000 to $67,000

• At least 20 PTO days accrued 1^st year and 11 paid holidays
• Flexible work arrangements
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 403(b) & Roth 403(b)  with employer match up to 6%
• Reimbursable training
• Student loan pay down
• Dress for your day