Compliance Specialist

Location:                      5030 Business Center Drive, Suite, 350, Fairfield, CA 94534

Position Status:          Regular Full-Time (Hybrid)

Pay Rate:                     $70,000 / Annually

Classification:             Non-Exempt

Reports To:                Director of Compliance

Bilingual:                    Spanish preferred

This job description reflects the general level and nature of the job. It is not intended to be all inclusive.

JOB SUMMARY

Sterling Asset Management is seeking an experienced and qualified Compliance Specialist for Yolo and Sacramento counties. The Compliance Specialist will be responsible for maintaining file compliance for assigned properties, monitoring the company's compliance and program regulations. Perform a full range of resident file reviews and regulatory reporting. The Compliance Specialist will act as support to site staff and at times cover for vacant positions during transitions. Responsible for assisting with certifications, audit preparation and corrections as assigned by the Director of Compliance and provide support to Regional Managers. Qualified candidates will have experience with Tax Credit (LIHTC), HUD, and USDA Rural Development programs.

ESSENTIAL FUNCTIONS:

• Oversee completion of files to ensure they are compliant with applicable Affordable Programs including Initial Certifications, Annual & Interim Recertifications, Gross Rent Changes, Move Ins and Terminations


• Review and process HUD vouchers to ensure correct and timely transmission


• Review EIV, including running reports, setting up site binders and working discrepancies


• Assist with updating Yardi and ensure all income, rent limits and utility allowances are accurate for each site


• Monitor portfolio compliance with state, federal, local agency requirements for Affordable Programs


• Identifying, investigate, and report compliance issues, irregularities, working directly with community managers


• Maintain records of compliance activities and communicates with government agencies


• Assist in the completion of all Mass Recertifications/ Re-syndication/Lease ups/Acquisitions


• Conduct and lead all Pre-MOR, Pre-CTCAC, and all applicable 3rd Party Monitoring audits


• Conduct affordable-program trainings (LIHTC, HUD, Bond, RDA, HOME)


• Assists in implementing changes to compliance processes due to new or amended regulations


• Assists Regulatory Authorities with completing site visits and external audits


• Assist in the development and/or modify standards to streamline program processes


• Communicate professionally and effectively, verbally and in writing and provide customer assistance and answer questions on compliance issues


• Promote a supportive environment


• Work as an effective member of a team and in a collaborative manner with staff, peers, and supervisor


• Other duties, as assigned and/or as necessary

PHYSICAL REQUIREMENTS:

The physical requirements listed are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to perform extensive standing, driving, walking and climbing


• Ability to sit for and work with hands and arms for at least eight (8) hours per day and five (5) days per week


• Interpret and follow a variety of instructions and procedures furnished in English - written, oral, diagram, or schedule form


• Work under pressure with changing, ambiguous priorities


• Auditory and visual skills – Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus


• Continuous physical activity includes frequent walking, standing, twisting, sitting, bending, lifting, reaching, kneeling, stooping, crawling, wiping, climbing, and occasionally pushing and pulling items weighing 30 pounds for distances of up to 20 ft

EXPECTED HOURS OF WORK:

The employee will be expected to be at work during the posted office hours and as scheduled.

BENEFITS:

• 403(b) matching


• Dental insurance


• Employee assistance program


• Flexible schedule


• Flexible spending account


• Health insurance


• Mileage reimbursement


• Paid time off


• Vision insurance

Sterling Asset Management:  A subsidiary of Community Housing Opportunities Corporation (CHOC) and a reliable standard of excellence for over 30 years. Community Housing Opportunities Corporation (CHOC) is committed to hiring local and regional candidates for our respective CHOC Energy, CES Integrated, Community Impact and Sterling Asset Management divisions. 

Since 1984, CHOC has provided housing and self-sufficiency to thousands of families, delivering needed services to low-income individuals and families. We seek job candidates who are committed to helping us achieve our mission, vision and common goals of affordable housing, energy efficiency, family services, property management and a high quality of life for our residents and customers. We look forward to meeting you!

To perform this job successfully, an individual must be able to perform each essential function from the list above satisfactorily.  The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED COMPETENCIES:

• Yardi and Rent Cafe experience


• One or more Certifications in related field (C3P, HCCP, HCP-E, CPO, FHC, NAHP, NAHPe, SCHM, COS, COSA, TCS, TCSA, BOS)


• Knowledge of Landlord/Tenant laws, legal codes, procedures, and other relevant regulatory standards


• Attention to detail and problem-solving skills


• Strong organizational skills with the ability to manage multiple competing priorities


• Ability to effectively present information to customers, clients, residents, and other employees of the organization


• Able to communicate verbally and in writing and provide customer assistance and answer questions on complex compliance issues in a professional manner


• Works as an effective member of a team and in a collaborative manner with staff, peers, and supervisor

MINIMUM QUALIFICATIONS:

• Minimum of 3 years’ experience working in Affordable Housing Program compliance role with some supervisory experience in a diverse and dispersed team


• Proven track record of working with program layering, and regulatory compliance in one or more programs such as: LIHTC, HUD programs (Project based Section 8, Section 236, PRAC, 811 PRA, USDA-Rual Development (515), HCD, HOME Funds and Bonds


• Capable of researching various government compliance programs, including interpreting regulatory agreements, management agreements, management plans, and construction contracts


• BS/BA in business, finance or related field


• Proficient in Microsoft Office, especially Excel and Word